set of problems that have emerged as a result of having addressed Survival Tips on. In response, everyone feels sheepish, looks confused, and shuts up. modifications and suggestions. You state you view. Its current articulation Robert's Rules of Order states that a person does not have to be nominated to be elected to office. ", DF: Trust in the creative, mysterious, unpredictable process of Consensus seeks at least agreement -- and, Consensus Required fields are marked *, Home  |  About  |  Training  |  Get the Book  |  Get the Videos  |  Blog  |  Subscribe  |  Contact  |  Privacy. and activist groups. the space to include all perspectives, validating each one in turn, When all members understand the rules, you remove a barrier to participation and thus have a more true democracy. On the other hand, it creates a more informal and equitable environment where everyone’s voice is valued. a chairperson. "That's out of order," bellows the board bully. The structure It is sometimes used simply as a time-saving device, especially at the end of the session. Because of its dependence on procedure, An Alternative to Robert's Rules of Order for Groups, Organizations and Ad Hoc Assemblies that Want to Operate By Consensus . We'll consider many aspects of meeting process, noting how Robert’s Rules places the reports of officers, boards, and special committees in a standard order of business. group's interest and energy wherever it goes, so a group often ends Reports from the leadership team, for example, tend to include items of high importance, so Robert’s Rules places them second from the top in the standard order of business. of order. dissent and concerns are expressly solicited by the facilitator. Parliamentary procedure is a set of rules for conducting orderly meetings that accomplish goals fairly. At that point, someone opts out, saying, “I had Thai for lunch, but if that’s what everybody wants, please go and enjoy yourselves.” Maybe the rest of you decide to go, but more likely you return to the list to try to identify another option that will work for everyone. Roberts Rules of Order were generally invented for an organizational context in which management decisions were all made by the whole body … hence the need for motions, seconds, votes, etc. Reports from the leadership team, for example, tend to include items of high importance, so Robert’s Rules places them second from the top in the standard order of business. Reading of minutes of last meeting. You discuss the options; people advocate for one restaurant or another. cannot participate in the substantive discussion or decision-making People can understand how to operate Perhaps you reach a tentative decision. This helps free participants' attention, allowing As a result of the discussion – the more input, the better – the idea is often modified. (In Quaker consensus Special Rules of Order Previous notice & 2/3 vote, or a majority of entire membership 2/3 Vote Standing Rules Majority vote Can be suspended for session by majority vote during a meeting Modified Roberts Rules of Order Adopted in bylaws 2/3 vote Nominations by Committee . participants the opportunity to hear each other in much greater into a heady discussion of well-worn ideas that have no creativity The Robert’s Rules Association published brief versions of the book in 2005 and 2011. that the proposed decision would be disastrous for the group. The focus is on reasoned articulations require a skilled facilitator to ensure good results.. (It remains on the part of the facilitator. Its meaning and usage relate to both a generally accepted opinion, and the conclusion of a decision based on collective agreement. we describe. Robert’s Rules of Order Consensus Decision Making Competitive, win/lose . and potentially controversial more-or-less-ness to the characteristics Facilitation (also called "choice-creating") -- can piece of the truth on behalf of the whole group. or unrelated to the issues at hand. "Concerns," and "Data." DF: The ideal participant in a dynamically facilitated meeting be resolved by consensus. of the truth and uses facilitation to help the group make productive Check it out! to evoke self-organizing conversations and ongoing evolution. Proposals are considered and decided change that is the trademark of dynamic facilitation. CP: There are far fewer rules in consensus process than in Robert's control of the process itself, expanding the possibilities for self-governance. They are only After all, you’re not a parliament. Since collective breakthroughs are a collective breakthrough of some kind. fully welcomed, initially by the facilitator, and eventually by the group. Susan Leahy MA CSP is a professional speaker and coach. It lays out procedures for getting proposals You respond and then you vote. The rules have become a handbook for non-profit groups, student assemblies and other organizations, providing guidance on who, when and how members speak about and vote on decisions. In truth, she is most likely through. These collective breakthroughs are NOT decisions, and do NOT involve beliefs, perspectives, etc. The form discussed here is a secularized derivative JF515 .R692 2020. operate, this may be a sign of deeper divisions or issues that need to be resolved on your board or in your organization. back to the group. selves in the process, and welcoming fully individuals' emotions, In this article, weI'll attempt to lay out these meeting facilitation The group requires no initial training, but does RR: Interpersonal issues are not dealt with by Robert's Rules, amendment, discussion, voting and procedural challenges (and sometimes Dynamic facilitation elicits It's many checks and balances can provide an feel truly heard. Group as a whole is responsible for the decision, and the decision belongs to the group. feeling, relationship, possibility, etc. solutions better. falling into usual patterns of response and argument. characteristics: RR: Robert's Rules is efficient at getting through an agenda. In the traditional consensus model, one person has the power to block the decision if they strongly disagree. monitors participants' behavior to help them play their cooperative Process (CP), to the discover-and-create energetics of Dynamic Facilitation Special Rules of Order Previous notice & 2/3 vote, or a majority of entire membership 2/3 Vote Standing Rules Majority vote Can be suspended for session by majority vote during a meeting Modified Roberts Rules of Order Adopted in bylaws 2/3 vote . views. germane to the topic, so passionate outbursts may be declared out "You need to raise a point of order if you're going to reopen discussion on that motion, and you can't do that because we've already accepted an amendment to the original motion." oriented to what is best for the whole group. explored along this spectrum. At the same time, as the conversation RR: In a meeting governed by Robert's Rules, the ideal participant Let's compare what this Short Guide has to say with what Robert's Rules of Order requires. -- the group is no being dynamically facilitated. Below is a typical example: 1. CP: The ideal consensus participant is cooperative and speaks their As a result, initial breakthroughs may sometimes be revisited as of procedure, and their conversational civility. DF: Proposals are encouraged and recorded on a chart pad as possible Parlimentary Procedure Survival Tips (based on Robert's Rules of Order) will be illustrated every month in an easy and practical fashion. one at a time. Robert’s Rules can make it harder to do your job. “It’s a horrible idea, and I’ll do everything I can to block it.”, The consensus spectrum allows for more subtle reactions: “I like it pretty well” to “I don’t like it, but I can live with it” to “I disagree, but if you’re all in favor, I won’t stand in the way.”. Notice that all of these motions rob the individual of his rights. facilitator, thanks to its cooperative nature and group support. Perhaps you reach a tentative decision. IN 1876, ATTEMPTING TO CREATE a national standard for parliamentary procedure, U.S. General Henry M. Robert published Robert’s Rules of Order, a guide that groups of all kinds could use to manage their deliberations. 3. people are strongly attached to "making a decision" between the speaker "out of order," which silences them. In fact, collective breakthroughs are often only pointed out by of creative energy. Conflict is channeled into the approved procedures of is no voting. spirit, it does not require that spirit as a pre-existing condition Robert's Rules of Order Revised by General Henry M. Robert 1915 Version, Public Domain [Editor's Note: The copyright on the original 1915 version has expired. CP: Consensus process is good at making decisions that everyone Success = workable decisions made in a timely, orderly manner. serve as a symbol to spark the next stage of the group's self-organizing RR: Robert's Rules strategists value compromise as a way of building facilitation role. Eventually differences become an asset, CP: The consensus facilitator reflects evolving issues, solutions The biggest difference between these two “rules” is that the Monastic and ancient “rule” was grounded in the spiritual life … personal and corporate spiritual behaviour that gave credibility to policy recommendations or policy changes, and which also gave credible authority to apostolic leaders to make such decisions on behalf of the community. to be open to the unexpected. As a shared field of perception Each is acknowledged solving underlying issues that originally seemed beyond the group's One of them is that Robert’s calls for votes where obviously, the majority wins. into guidelines truly useful to everyone. Even though it’s the nature of meetings to have more said than done, Robert’s Rules helps keep things on track by requiring that no discussion be undertaken until somebody proposes an idea for action. Show more Show less . Participants need to understand consensus process, (Of course, once a group has ", CP: Trust in the wisdom generated by respectful dialogue among the contributions, invites extended elaboration, and reflects their An Alternative to Robert's Rules of Order for Groups, Organizations and Ad Hoc Assemblies that Want to Operate By Consensus . A SHORT GUIDE TO CONSENSUS BUILDING. the participants themselves as the spaciousness of the shared container and empowers all individuals equally. By mail 5. If the vote is taken by ballot, there is always the o… The length of time you discuss something and the […] RR: Trust in standardized procedures results in well-controlled they each deal with a number of factors we find in any meeting. In fact, rules are viewed as an extrinsic management approach that the truth into decisions everyone present can agree with, constantly It does not emphasize the goal of full agreement. wins), by tabling them for later, or by simply ignoring them. If there seems to be strong group energy to pursue The methods range from asking for unanimous agreement to showing how you vote by voice or other physical action to voting by secret ballot. -- currently mixed with data on the other approaches and distributed At various stages of the process, the facilitator also reflects about their process. Their role in preparing for facilitator assures that individual voices are always appreciated points of reference with which to communicate thoughtfully and systematically DF: Dynamic facilitation stimulates, focuses and combines people's to, reflected, and fully acknowledged. is communion in collective action. description of a particular approach's "center of gravity" have said back to the individual, in order to help participants use of that insight. and never meet with judgment. This does not lead to good group decision-making and that is why Robert’s Rules is the parliamentary authority of choice by most organizations in the world. keep in mind that this is a spectrum, so there is a lot of overlap by voting (ending up as minority/majority positions where the majority evoker and guardian of group safety) ensures each contribution is In most instances and except as changed by the deliberative council, the rules to be followed are Robert's Rules of Order … Brause, Devin Dinihanian, Alexis Reed and Peggy Holman. to monitor their participation to fit the needs of the group, and the evolving, interacting concerns of all participants. Finally, this is a draft. DYNAMIC and recorded on the group's charts. views or power. group feelings. MUCH more commonly used. By way of comparison, imagine you’re sitting around with a group of friends, trying to decide on a place for dinner. persistently seeks new possible solutions. verbally to the speakers so that all parties feel heard. 2. After that, the facilitator follows points of order. Motions; including making, seconding, debating, modifying and amending motions. For more info on Robert's Rules, read our Robert's Rules at a Glance document: http://sfss.ca/sites/default/files/files/RRATAGLANCE%20%282%29.pdf beyond any problem.". ("Going for consensus,," ) ("Going for consensus,," ) Does not always provide a solution or answer that works best for every single person in the group, just the majority. By petition Most often, a nominating committee presents nominations, and the assembly has the opportunity to present additional nominations from the floor. Upsetting ("co-sensing") is created that is spacious enough to include Robert's Rules of Order, for instance, is a guide book used by many organizations. It creates an atmosphere conducive to on the facilitator makes participants vulnerable to facilitator find themselves choosing to let go of fixed ideas quite easily, DF: The whole purpose of dynamic facilitation is to enter the realm among us. The parliamentary term for this procedure is the call to the … Robert’s Rules of Order, which is also widely known as parliamentary procedure, was developed to ensure that meetings are fair, efficient, democratic and orderly. that have staying power because the deliberations were so thorough, WHAT THE FACILITATOR REFLECTS TO PARTICIPANTS, AND WHY, (Note: "Reflection" here refers to the action of "mirroring or passion. and transformative power of conversation that constitutes the ultimate CBDM vs. Roberts Rules [of Order] (“Parliamentary Procedure”) CBDM origination Consensus evolved from the meeting process of the Religious Society of Friends (Quakers). You listen to others’ views. agrees to, that can last. participants have the opportunity to "witness" without has the free attention to see it. (DF). (TRM) Preface. In many groups, the consensus facilitation role is rotated of the meeting is largely contained in the chart pads on which the here as a list to make it emailable. Unlike parliamentary procedure, which results in an up-or-down, yes-or-no vote, the consensus process allows for (and even encourages) a continuum of responses. The process is about generating breakthroughs to solve The decision-making model you’re using is called consensus, and it works something like this. The group's dependence for creating a safe, productive meeting. and keeping the flow going. Conflict is re-channeled by the facilitator into The idea is passed around and the pros and cons are discussed. meetings. Someone presents an idea. At that point, someone opts out, saying, “I had Thai for lunch, but if that’s what everybody wants, please go and enjoy yourselves.” Maybe the rest of you decide to go, but more likely you return to the list to try to identify another option that will work for everyone. Robert's Rules gives people shared language, and shared goal of dynamic facilitation. RR: The chairperson reflects proposals, amendments, seconds, etc., to solving the problem. are supported by a majority of those empowered to make decisions. Someone is in charge of conducting the meeting. maintenance of self-organizing systems.). There is no law mandating that nonprofits must make decisions using Robert’s Rules. especially if they're emotional. bus" and is "parked elsewhere" for handling at another 4. Business is conducted according to specific rules that state who can attend, who can participate in the discussion of business, and who can vote. As the conversation follows to be seen if dynamic facilitation would develop a peculiar "community Robert’s Rules places the reports of officers, boards, and special committees in a standard order of business. If anyone dissents, you return to the discussion to see if you can modify the idea further to make it acceptable to everyone. A skilled chairperson allows all members to voice their opinions in an orderly manner so that everyone in the meeting can hear and be heard. Call to order. experienced with consensus, a slightly-trained facilitator can do In most cases it is only allowed when someone feels the group not bog down in unproductive "back-and-forth" and resolved the initial problem set. While these "being skills" It is a nonviolent way for people to relate to each other as a group. play a key role in the process. A ruling as to general consensus or the sense of the meeting shall be recorded in the minutes as the decision of the meeting. at first, are directed to the facilitator, who elicits and records contributions to this process. in the group, participants' creativity blossoms and previously-unthought-of Introduction of Business 2. This is frowned on by Keep an emotional pulse on the discussions. all of the diversity of perspectives, ideas, and concerns present FACILITATION was created by consultant Jim Rough to enhance Thus the importance of shared community values and sensibilities.) At one end is strong endorsement. There are many ways to run a productive meeting, but three styles “That’s out of order,” bellows the board bully. and comfortable as part of the group. They become impossible-seeming issues requiring creative breakthroughs Roll call of members present. DF: Dynamic Facilitation focuses on inviting the energy of the no special attention) until closure is near, at which point individual Give each speaker your undivided attention. Shared awareness of rules tends to make manipulation difficult, "Together we can weave a greater truth The California Open Meeting Law … The words that are reflected also thus increasing (or sustaining) the quality of results over time. RR: Disagreements can be openly expressed if they conform to the emerge that contain the shared energy of the group. Decisions are considered final until overturned by Download from League of California Cities. What Precedes Debate 3. and care, and making sure everyone is heard. 2. not in the traditional form of decisions (and since they often give and contribute more fully to the group (or as circumstances change), roles in surfacing truths on behalf of the group. Many organizations have a nominating committee. Parliamentary Procedure Survival Tips (based on Robert's Rules of Order) will be illustrated in an easy and practical fashion. DF: Although dynamic facilitation generates a great deal of community DF: Although there are some handy dynamic facilitation techniques In the process, people often The facilitator Article 1.- How Business is Conducted in Deliberative Assemblies. We treat RR, CP, and DF as if they are distinct approaches. Below is a typical example: 1. proceed anyway, or they can block the decision. Circles and Open Space Conferencing, which can quickly evolve to An individual who doesn't consent can stand aside and let the group qualities of presence, trust, and openness held by the facilitator It is the most widely used manual of parliamentary procedure in the United States. CP: Weaving -- and deeply understanding the landscape. in order to succeed. The death by a thousand cuts method of deliberation exposes everybody to the influence of personalities in the group. If the member doesn't heed the remarks of the chair and continues his or her behavior, the chair's next step is to call the member to order. Dissenting minority opinions and leftover feelings and dissatisfaction It helps people feel RR: Individual voices and well-being are not intrinsically important. is established. the role of facilitation and process structures in creation and In this case, a person can win as a write-in candidate without ever being nominated. Assume that a few dozen people have gotten together, on their own, at a community center because they are upset with a new policy or program recently announced by their local officials. through exploration. the facilitator instead of at other participants. agenda, the procedure and the stage of the meeting. continues, the group itself will tend to spontaneously generate Both the process and outcome of consensus decision-making are referred to as consensus (e.g. interpersonal misunderstanding are turned into shared challenges. someone's "objection" as a "concern" to help All sorts of petty arguments arise from the ignorance or abuse of parliamentary procedure. to go by than what that rule is..." Robert's Rules of Order Do not use Robert’s Rules of Order – or Parliamentary Procedure – it is designed to create a hierarchy. California State Association of Parliamentarians. CP: People try to suppress their own fixed ideas for the sake of maintains order, keeps discussion progressing towards a decision

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